wedding
information

Your wedding day is more than just a celebration, it’s a once-in-a-lifetime experience filled with emotion, meaning, and moments that deserve to be remembered exactly as they felt. At Sara Haines Photography, we’re here to do more than document your day; we’re here to preserve the heart of it. From the quiet in-between glances to the full-body laughter and teary-eyed hugs, our goal is to capture it all in a way that feels genuine, effortless, and uniquely you. With years of experience and a calming presence behind the lens, we create space for you to be fully present—so you can soak in the joy, the beauty, and the people you love most. Whether you’re planning a hometown celebration or a destination wedding, we’ll be with you every step of the way, making sure your story is told with warmth, artistry, and care.

Timeless wedding photography rooted in emotion, connection & genuine moments.

Your Story, Beautifully Told

Our team offers both photography and videography, working in sync to document your day with heart and harmony.

Video + Photo, Seamlessly Together

with clarity, comfort & intention from start to finish

designed to guide you 

what to expect

Quick responses, thoughtful answers, and always here when you need to talk through the details — we make communication easy and stress-free.

Clear
Communication

what to expect

With years of weddings behind us, our team provides a seamless experience from booking to album delivery — the kind that reassures you this was the perfect decision.

A Solid
Team

what to expect

We design photography timelines with expertise and intention, crafted around what matters most to you and how you want your day to feel.

Custom Tailored Timelines

what to expect

Bold use of light, movement, and emotion — we create images that feel alive and uniquely yours.

Creativity

what to expect

Nearly 300 weddings captured — through rain, wind, timelines, and every unexpected moment — we’re equipped to deliver extraordinary results, every single time.

QUALITY & CONSISTENCY

what to expect

From the way we show up on your day to the heirlooms you hold in your hands, our process is refined, heartfelt, and centered on preserving your legacy beautifully.

ALBUMS & CLIENT EXPERIENCE

what to expect

About two months before your wedding it’s time to connect with us to talk through your timeline. If you haven’t yet filled out your questionnaire, now is the time!

04. Timeline Phone Call

Three months before your wedding we’ll send you our handy dandy Wedding Prep Questionnaire. It’s for gathering helpful information about your wedding and your wishes for photography.

03. Wedding Questionnaire

If you purchased an engagement session, shortly after booking we’ll connect to see when you’d like to schedule the session. If you’d like to add an engagement session to your package, please reach out and we’re happy to set that up!

02.  Engagement Session

You’ve chosen your photographer and secured the date with a deposit. Cross an item off your to do list! We can’t wait to work with you! Still shopping for other wedding vendors? Check out our Preferred Vendor List.


01. Booking Consultation

our process

Now that you have your images, if you purchased an album, it’s time to choose your favorites and schedule your design consultation. If you’d like to purchase one after your wedding, it’s never too late! Just reach out!

10.  Albums & Wall Art

At your one month mark we’ll send an online gallery of all your beautiful, fully-edited photos to download and/or print. Feel free to share with your friends and family! 

09. Gallery Delivery

Itching to see some photos from your big day? About 2 weeks after your wedding we will share a blog post with you of our favorite moments from your day! Get excited!

08. Sneak Peek

You’ve put in the hard work of creating the perfect timeline and shot list, now it’s time to smile and relax! We’ve got the photos covered, and our calming personality will be a great addition to your day!

07. Wedding Day

At just 2 weeks before your wedding it’s time to finalize your shot list. Take one last look to make sure you’ve listed all portrait groupings and must-have photographs (that are not already obvious).

06. Shot List Due

We’ll send a friendly reminder 1 month before your wedding to pay your wedding balance. While we prefer check, you can also pay by credit card. 

05. Balance Due

We've been photographing weddings since 2018 and have photographed over 300 weddings in the last five years in the US and overseas.

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We tailor our photography collections to many budgets! Our most booked collection is $6000. Let's collaborate to ensure it's the perfect fit for you! Our flexible, all-day coverage can be adjusted to align seamlessly with your vision for the day. We'll dive into details like your venue plans, guest list, wedding timeline, and album preferences together.

 Packages begin at $4500

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what is the investment?

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We don’t want to say there will be a minimum or a maximum. We give all the beautiful moments throughout the session or wedding, culling away the repeats, eyes closed, mid talking or unusable blurry images. An hour session is usually 75 to 100 and a wedding can range from 600 to 1200 depending on the hours covered.

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How many images do we receive?

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On your one-month anniversary, you’ll receive a link to your online gallery where you can download your images and begin your favorite list for you album design.

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How long does it take to receive our photographs?

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For weddings, a non-refundable retainer of $1000.00 is necessary to book the date, with the remaining balance due 30 days prior to the wedding. We understand that couples prefer personalized monthly payment plans, and we are more than happy to collaborate with you on this.

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How do payment schedules work?

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When you inquire with us, we check our calendar to see which photographer is available for your date and would be a good fit for your wedding. Prior to booking, you’ll have a chance to meet with your photographer and ask them any questions you might have.

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I see you are a Team? How will I know who my photographer will be?

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If you ordered an album, you’ll love working with Sara! If you didn’t order an album, it’s never too late to add one! Sara will schedule a design consult with you where she’ll reveal a beautiful first draft of your album, built from your favorite images. She’s truly gifted in telling the story in a moving and timeless way. By the end of the meeting, you’ll be in love with your co-designed album! She’ll also show you our wall art in case you’re interested in purchasing any pieces for your home.

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What is your album process?

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Unfortunately, retainers are non-refundable because once you secure a photographer, they turn down work to keep the date for you. However, we have been known to get creative and allow clients to turn their deposit into a credit towards other sessions and products.

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Is my Retainer Refundable? 

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Our team primarily serves Pennsylvania but is available for weddings beyond our home region. Each wedding package includes complimentary travel within the first 150 miles. Additional mileage and travel accommodations may apply and will be discussed during your consultation.

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Do you travel for weddings?

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A balanced blend of storytelling and fine art. We love capturing the real, unscripted moments as they unfold naturally — the laughter, the tears, the quiet in-betweens. But we’re also passionate about creating those stunning, editorial portraits you’ll want framed on your wall. With a guided, confidence-boosting posing approach, we help you feel relaxed and look incredible in every image.

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How would you describe your shooting style?

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Absolutely — investing in coordination is one of the best decisions you can make. If you value a smooth, stress-free wedding day (and want to fully enjoy every moment), a day-of coordinator is truly essential. And if you’d love to feel supported throughout the entire planning journey, a full planner is worth their weight in gold.

It’s important to note that when venues say they have a “coordinator,” their role typically focuses on the venue itself — not your unique timeline, vision, or personal logistics. I’ve never had a couple regret hiring a planner… but I’ve heard many say they wish they had.

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Do I really need a wedding planner or day of coordinator?

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Because your wedding deserves our full attention — not what’s left over. We pour a tremendous amount of intentional time into planning, communication, and building a genuine connection with each couple. That’s what allows us to show up on the wedding day not as a stranger with a camera, but as someone who knows what matters most to you.

Saying “yes” to fewer weddings means we can go all-in for the ones we do take — with the level of care, creativity, and personal experience you’re investing in. Beautiful images are the result… but the relationship and support behind them is what truly sets the tone.

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Why do you limit the number of events you capture each year?

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Frequently asked questions

click here to inquire with sara

Weddings are among the most cherished and memorable events in our lives, and capturing the emotions and moments of the day with stunning photographs is essential.

However, many couples find themselves asking, "How much should we invest in a wedding photographer?"

Whether you have a set budget or aren't sure where to begin, explore my guide to learn about the average cost of a wedding photographer and what to expect.

How Much Does Wedding Photography Cost?

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